HIPAA Email

HIPAA or Health Insurance Portability and Accountability Act of 1996 established technical guidelines for Protected Health Information. PHI includes information about individual’s medical and health records. Not only medical institutions like clinics, health care and hospitals are subject to HIPAA compliance but all organizations that have access to PHI, including companies, government institutions and universities.

The act safeguards the privacy and security of individuals prohibiting organizations who have access to PHI identifiers such as name, pone numbers, social security numbers, photo images and more to disclose such information by any means unless necessary.

Companies use email for instant communication and archiving. Information regarding individuals PHI should be stored properly. For messaging purposes, HIPAA Email should be encrypted with codes that only parties involved can identify what it means. This is to protect identities of individual from unintended recipients of email messaging and compliance of HIPAA email laws. Companies that handle PHI information uses strategic system storage device and retrieval methods to protect them from the consequences of non- compliance.

That’s why majority of management make use of email archiving service providers. Included in the specifications are emails with encrypted details and that both email sender and receiver should have the same technology to be used. SMARSH caters proactive solutions to your company and take hassles away providing more time to your business operation, security of personnel and protects you from non compliance implications.

•    Innovative and secure HIPAA email archiving solution
•    Encryption on Emails
•    Secure storage system
•    Solutions for HIPAA message compliance and records retention
•    Mail server data management

The primary idea of HIPAA is to increase privacy of medical information. SMARSH solutions for HIPAA email compliance is smarshEncrypt, a service for email messaging and file transfer encryption service. It can be manually initiated either by the sender, organization wide or policy based encryption system. A message featuring specific information that needs to be obscured or safeguarded is triggered by SmarshEncrypt and only authorized individuals can access to that information. Third party individuals are not allowed. However, records can be viewed by the person involved or individual who owns the information. Smarsh data- leak prevention technology immediately enables transmitting of encrypted content based on HIPAA specifications.

SMARSHDLP scans every email sent from your company, monitoring specific information and those that trigger PHI identifiers are blocked, delayed or attachment is removed. This is ensuring that all emails communication follows HIPAA compliance.

Click here to know the significance of HIPAA Email and consequences of non compliance.